Glacier Bay Clinic is a primary care clinic located in a remote area of Alaska.

The clinic serves a large community, including many individuals who live in villages that are only accessible by boat or small plane. Due to the isolated location, it is often difficult for patients to access healthcare services. This was compounded by the fact that the clinic did not have a standardized schedule for patient appointments, which led to inefficiencies and long wait times for patients.

To improve patient access and streamline operations, Glacier Bay Clinic implemented a standardized schedule for patient appointments. This change had a significant impact on the clinic’s ability to serve patients, as well as on staff morale and satisfaction.

The first step in standardizing the schedule was to conduct a comprehensive analysis of the clinic’s patient flow. This involved examining how patients moved through the clinic, from check-in to check-out, and identifying bottlenecks and inefficiencies. The analysis revealed that many patients were waiting long periods of time between appointments, which was a major contributor to the long wait times.

To address this issue, the clinic developed a new scheduling protocol that would minimize wait times for patients. The protocol involved grouping patients with similar needs together, so that appointments could be scheduled back-to-back. For example, patients who needed blood tests could be scheduled for appointments at the same time, so that the phlebotomist could see them all in a row.

The clinic also implemented a new electronic medical records system that made it easier for staff to schedule appointments and track patient flow. The system allowed staff to see real-time updates on the schedule, so they could quickly identify any delays or issues that needed to be addressed.

Another key component of the new scheduling protocol was the use of telemedicine. The clinic partnered with a telemedicine provider to offer remote appointments to patients who lived in remote areas and had difficulty accessing the clinic. This allowed patients to receive care without having to travel long distances, which was a major barrier to access.

To ensure that the new scheduling protocol was successful, the clinic also provided training to staff on how to use the new system and how to work more efficiently. This included training on how to triage patients, how to manage patient flow, and how to use telemedicine effectively.

The results of the new scheduling protocol were significant. Patients reported shorter wait times and improved access to care, which led to higher patient satisfaction ratings. Staff also reported increased job satisfaction, as they were able to work more efficiently and see more patients in a day. The clinic also saw a reduction in the number of missed appointments, as patients were more likely to show up for appointments that were scheduled at convenient times.

In addition to improving patient access and streamlining operations, the new scheduling protocol also had financial benefits for the clinic. By reducing missed appointments and increasing the number of patients seen in a day, the clinic was able to increase revenue and improve its bottom line.

Overall, the implementation of a standardized schedule for patient appointments was a major success for Glacier Bay Clinic. By analyzing patient flow, developing a new scheduling protocol, and providing staff training, the clinic was able to improve patient access, streamline operations, and increase revenue. This model could be replicated in other healthcare settings, particularly in rural or remote areas where access to healthcare services is a challenge.